Your future job looks like this.

You join a young team of hard-working marketing and tech people impacting the broader healthcare industry. You understand modern office management is the oil that makes any organization run like clockwork. You’re both practically strong, as well as knowing your way around automating the modern office space using tools such as CRMs, Microsoft 365 and others.

You have experience in the Belgian Wage system and can see yourself setting up and maintaining payroll in European countries such as France, Germany and Spain.

You have a sense of style and finesse that fits the Ooho brand.

You will be responsible for the following duties:

• Performs under minimal supervision, full range of office management and administrative support functions. Assists in the development of office administrative systems and procedures.
• Provides assistance in the coordination of Office-wide activities (meetings, training, etc.), special projects and events.
• Maintains calendar/schedules; monitors changes and communicate relevant information to appropriate team members
• Ensures smooth and efficient information flow within the organisation; prepares and processes confidential information.
• Orienting new team members to relevant administrative procedures and practices Performs a variety of administrative duties (e.g. leave recording, meeting organization, reservations, office supply and equipment orders, etc.), including preparing and/or processing administrative requests/documents (e.g., travel requests, expense claims, vouchers, visa applications, etc.).

As a person, you:

• Can cope with stress and tight deadlines
• Have a mentality of getting things done
• Are an overall nice person who can take a joke
• Have an excellent command of the English language, with French & German being great additions

You're this type of person.

The below skills are attributes that are not mandatory but are desired in the ideal candidate.

• Conscientiousness: You are organized and know how to implement order where you see chaos to align the team and move towards company goals
• Disciplined: You are organized and know how to implement order where you see chaos to align the team and move towards company goals.
• Data-driven: You use data to drive your decisions and improve whatʼs working. Where data doesnʼt exist, you find ways to fill gaps and move forward without it.
• Disagreeable: ‘yes’is not your default answer. If you don’t agree with something, you’ll speak up and provide better solutions.
• Creative: You think of many ways to solve a problem when you are met with an obstacle. You also find ways to motivate and influence adoption with current customers.
• Collaborative: You build strong cross-functional relationships and get joy from the teamʼs collective success.
• Motivated: Self-development and personal growth is part of your character as you continue to find ways to reflect and grow as a professional and as a person.
• Intelligent: You have the skillset to manage complex customer accounts and aren't afraid to read into peer reviews, scientific literature, or other vertical-related content to gather a deep understanding of a space.

Our promise to you.

• Flexible work regime: Ooho is remote by design but we own dedicated workspaces across Belgium.
• A competitive wage & fringe benefits that go all the way: company car, fuel card, smartphone, meal vouchers, mobile subscription, internet subscription, personal education budget. No cutting corners here.
• A set of devices that make your work flow, either from the Apple or Dell stack.
• Annual team (international) incentives (if you’re into that).
• The opportunity to work with a stellar team that’s bound to have an impact on the healthcare space.

Additional information.

• Starting date: as soon as possible
• Full-time position